Notice on the convening of the 2nd 10th General Meeting of the Shenzhen Lions Club
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Dear Fellow Lion,
In order to ensure the smooth completion of the succession of LIONS Shenzhen and ensure the health and safety of all participants, the 20th Lions Shenzhen General Assembly will be held on August 5, 2022 at Yating Bay International Hotel, Shenzhen. The following is the relevant notice of the Conference:
1, On the arrangement of the members’ congress
The 20th session of the LIONS Club Shenzhen plenary meeting was held in the form of separate meeting rooms. The main meeting room was set up in the conference room of Yatien Bay International Hotel, Shenzhen 2002, and the separate meeting room was set up in the conference room of Yatien Bay International Hotel, Shenzhen 2001. The election and voting were completed by on-site voting.
(I) August 5 (Friday) General Meeting
1. Meeting Time:8:00-18:00 (sign in at 7:15)
2. Meeting Venue:Yating Bay International Hotel Shenzhen/Gosling Conference Room
3. Main Contents:To examine and approve the annual work report and financial work report, and elect the President for the year 2022-2023, the previous president, the first vice president, the second vice president, the board member, the chief supervisor, the deputy chief supervisor and the supervisor; Related bills of the year.
4. Participants:The members’ congresses elect the preparatory work committee, the ex officio representatives of the members’ congresses and the members’ representatives chosen by the service teams
(1) Main venue (Conference room 2002) : Leading guests, presidium members, former president, council members, members of the voting monitoring team.
(2) Sub-meeting (2001 Conference room) : Board members, Board of Supervisors, candidates for directors, candidates for supervisors, representatives of the qualification review group.
(3) Representatives of other members will use the Gosling conference room to attend the meeting.
Step 5 Dress:Red lion suit.
6. Candidate Speeches
To cancel the on-site speech of director/supervisor candidates, each director/supervisor candidate shall submit a written personal profile of no more than 300 words, including the election position, basic information, resume, campaign promises, etc., and submit a video of his or her election speech within 3 minutes, which shall be sent to the office staff in advance.
Candidate speeches for president, chief supervisor, vice president and Deputy chief supervisor are reserved.
(2) Voting
1. Voting Time:
August 5, 12:00-16:00
2. Live voting will be conducted in the conference room 2002, Yating Bay International Hotel, Shenzhen.
Address: 2 Haishan Road, Yantian District, Shenzhen City
3. Voting arrangements:
(1) 12:00-13:30 Voting of presidium members, former presidents, members of the Board of Directors, members of the Board of Supervisors, members of the voting group, qualification examination representatives, candidates for directors and candidates for supervisors.
(2) Voting of service team representatives from 13:30-16:00.
13:30-14:30 Vote for the first and second district service team representatives.
14:30-16:00 Vote for the service team representatives in the third, fourth and fifth zones.
4. The whole voting is live broadcast, subject to the supervision of representatives of all members. All votes are completed, and the ballots will be unpacked and counted immediately.
Step 5 Dress:Red lion suit.
6. Make an appointment to vote:In order to avoid concentrated voting time or no one to vote at a certain time, all member representatives should vote at the polling place at the scheduled time.
7. Only one principal and deputy representatives can make an appointment. Please confirm who will attend the meeting.
8. There will be temperature measuring points, observation areas, signature areas, ballot filling areas and voting areas at the polling site.
9. Voting process:
(1) When entering the voting area, members must wear a mask, take their temperature and register at all times, and check that the 24-hour health code is green;
(2) When the member representative arrives at the designated sign place, he/she shall present the original ID card or other valid original documents with a picture and ID number (such as residence permit, driving license, social security card), the qualification review group shall verify the identity, and the member representative shall sign on the sign-in form and receive the representative card, a set of ballot papers, meeting materials, etc.
(3) The member representative enters the ballot filling area, fills out the ballot, and puts the ballot into the corresponding ballot box in turn.
(4) After the voting, members’ representatives shall be instructed to leave the voting site by picketing.
(3) August 5 (Friday) afternoon closing meeting
1. Meeting Time:16:10-18:00 p.m
2. Meeting Venue:Yating Bay International Hotel Shenzhen/Gosling Conference Room
3. Main Contents:The votes were unpacked and counted at the scene. The chief supervisor reported the results to the general assembly, announced the election results of the president, the first vice president, the second vice president, the director and the chief supervisor, the deputy chief supervisor and the supervisor of the Shenzhen Lions Club in 2022-2023, and made speeches by the leaders.
4. Participants:Members of the presidium of the conference, and members of the Board of Governors and the Board of supervisors who are elected to attend the conference; Other member representatives use the Goslingstone Conference room to attend meetings.
5. Dress Code:Red lion suit.
Iii. Meeting requirements
1. The conference shall have main venue and sub-venue, and the number of participants in each venue shall not exceed 50.
2. Participants should wear masks at all times and sit at an appropriate distance.
3. Participants should submit the green code of their negative nucleic acid test report within 24 hours. Red and yellow codes are not allowed to enter the venue and polling place; The travel code has not been to areas above medium risk recently.
4. If the body temperature is abnormal, take a rest in the observation area and wait for the second temperature measurement. If the second temperature measurement is still abnormal, relevant departments will be informed for further examination and treatment.
5. Please reserve time for the meeting to ensure full participation, ensure sufficient battery of mobile phone or computer, unblocked signal, and enter the Gosling conference room in advance for testing.
4. Contact information
Ex officio representatives and representatives of Team members are requested to confirm their attendance with the Office officers by 3 August.
1. Board of Governors: Hu Lei 25689756
2. Former President: Li Xiaojun 25689752
3. Board of Supervisors: Lin Yanfen 25688195
4. Zone 1: Zone 1 to Zone 2: Li Jiangping 25688576
5. Zone 1: Zone 3 to 4: Lai Longsheng 25688570
6. The second Zone: Du Shaoheng 25688980
7. The third zone: Li Jiangping 25688576
8. Zone 4: Li Xiaojun 25689752
9. Zone 5: Lin Yanfen 25688195
10. Email: szlionsnews@163.com.
I hereby inform you.
I wish the lion luck Changlong!
Shenzhen Lions Club
August 1, 2022
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